About Best By Manager

Best By Manager is an Android inventory tracking app built for grocery stores, gas stations, and small businesses. It uses a kiosk-style workflow where the device stays in the store and employees select themselves by name and enter a PIN — no cloud accounts, no shared passwords, no login screens to manage.

Why It Matters

Expired food is costly, wasteful, and unsafe. Best By Manager helps you keep stock accurate, track who entered what, reduce waste, and catch items before they expire — including optional 7-day early warning alerts per product.

How Roles Work

Best By Manager uses a three-tier permission model so the right people have the right access.

• Owner — the first account created. Full control over employees, settings, theme, offline mode, idle lock, and data wipe. Ownership can be transferred.
• Administrator — can add and manage employees, reset passwords and PINs, and access employee-level reports. Cannot change app-level settings.
• Standard Employee — logs in via PIN. Can add and manage products, record discards, and view product reports. Cannot access employee management or admin settings.

The Kiosk Model

The device stays in your store. An admin or owner unlocks it, an employee taps their name and enters their PIN, and the app tracks all activity under that employee's account. When they are done, the device locks automatically after the configured idle timeout and returns to the employee selection screen.

No one shares a single login. No one can accidentally act as another employee. Every product entry, update, and discard is tied to the person who made it.

All Data Stays on Your Device

There are no cloud accounts, no cloud sync, and no external servers storing your inventory. Everything lives in a local Room database on your Android device. The only external call the app makes is an optional barcode lookup against the Open Food Facts public database — and that can be disabled with the offline mode toggle.

For technical details, visit the GitHub Repository.